Website Privacy Statement

Antony George Recruitment Limited will collect the personal details that you provide to us on our website for the purposes of providing you with services and/or information. In providing such services and/or information to you we will only use your personal data in accordance with the terms of the following statement. This statement sets out below:

  1. How Antony George Recruitment Limited collects your personally identifiable information through the website.
  2. How Antony George Recruitment Limited uses this information.
  3. Who Antony George Recruitment Limited may share the information with and for what purpose(s).
  4. What choices are available to you regarding collection, use and distribution of your information.
  5. The kind of security procedures that are in place to protect the loss, misuse or alteration of information collected through our website
  6. How you can correct any inaccuracies in the information collected through our website.

Information Collection and Use


Antony George Recruitment Limited collects information from our users at several different points on our website. Antony George Recruitment Limited are sole owner of the information collected on this site. We will not sell, share, or rent this information to others.  

Registration


We request information from you on our online registration forms. Here you must provide contact information and information regarding the type of work you are seeking and your skills, qualifications and experience. This information is used to enable us to provide you with work-finding services. If we have trouble processing your application, this contact information is used to get in touch with you. Antony George Recruitment Limited not use this information for any other purpose.

Cookies


Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org.

Log Files

We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.

Sharing

We may share aggregated demographic information with our clients. This is not linked to any personal information that can identify any individual person.

Links

This website contains links to other external websites. Please be aware that Antony George Recruitment Limited is not responsible for the privacy practices of such other sites. We encourage you to be aware of this when you leave our site and to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by Antony George Recruitment Limited’s website.

Security


Antony George Recruitment Limited takes every precaution to protect our users’ information.

Only employees who need the information to perform a specific job (for example, our Director’s) are granted access to your information.

Antony George Recruitment Limited uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of the Internet is not entirely secure and for this reason Antony George Recruitment Limited cannot guarantee the security or integrity of any personal information which is transferred from you or to you via the Internet.

If you have any questions about the security at our website, you can send an email to info@agrecruits.com

Correction/Updating Personal Information

If your personally identifiable information changes (such as office address), we will endeavour to provide a way to correct, update or remove the personal data provided to us. This can usually be done by emailing “Subject Updating Personal Information” to info@agrecruits.com “.

Notification of Changes

If we decide to change our privacy policy, we will post those changes on our Homepage so our users are always aware of what information we collect, how we use it, and under circumstances, if any, we disclose it. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify users by way of an email. Users will have a choice as to whether or not we use their information in this different manner. We will use information in accordance with the privacy policy under which the information was collected.

Complaints or queries


Antony George Recruitment Limited tries to meet the highest standards when collecting and using personal information. We take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.

If you wish to complain about this policy or any of the procedures set out in it please contact:

info@agrecruits.com



Privacy Notice

Company Name: 
Antony George Recruitment Limited (‘the Company’)
Company Contact details:

Lewis Byford, Director & Data Protection Officer – l.byford@agrecruits.co.uk – 01268 669313.
Lee Old, Director – l.old@agrecruits.co.uk – 01268 669313.
Jonathan Hales, Director – j.hales@agrecruits.com – 01268 669313.

Document DP5A:
 
Privacy Notice (when personal data is obtained from the data subject) 
Topic:
 Data protection
Date:
  March 2018
Version: 
1

The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller. You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.
1. Collection and use of personal data
a. Purpose of processing and legal basis
The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you are:
  • Legitimate interest
  • Consent 
  • Legal Obligation
  • Contractual Obligation
b. Legitimate interest
Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:
  • We provide workfinding services to both candidates and clients as part of our business. We process personal data in order to be able to provide these services – we need to check the identity of candidates, their right to work and qualifications as well as process pay and management entitlement to certain statutory rights. It is the legitimate interest of all parties involved – that we, the workseeker and the client – that we can process personal data.
c. Recipient/s of data
The Company will process your personal data and/or sensitive personal data with the following recipients:
  • Clients that have agreed and signed our terms of business.
d. Statutory/contractual requirement
Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are:
  • We won’t be able to provide workfinding to the candidate.
2. Data retention
The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.
The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.
We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.
Where the Company has obtained your consent to process your personal and/or sensitive personal data, we will do so in line with our Record Keeping policy (a copy of which is attached). Upon expiry of that period, the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data and sensitive personal data.
3. Your rights
Please be aware that you have the following data protection rights:
  • The right to be informed about the personal data the Company processes on you;
  • The right of access to the personal data the Company processes on you;
  • The right to rectification of your personal data;
  • The right to erasure of your personal data in certain circumstances;
  • The right to restrict processing of your personal data;
  • The right to data portability in certain circumstances;
  • The right to object to the processing of your personal data that was based on a public or legitimate interest;
  • The right not to be subjected to automated decision making and profiling; and
  • The right to withdraw consent at any time.
Where you have consented to the Company processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting Lewis Byford, Director & Data Protection Officer - l.byford@agrecruits.co.uk
4.    Complaints or queries
If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Lewis Byford, Director & Data Protection Officer - l.byford@agrecruits.co.uk
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.

Record keeping Policy:
Document Type: How long to keep for (and source of requirement)
Personnel records

Work-seeker records including application form/CV, ID checks, terms of engagement (see also below), details of assignments, opt-out notices and interview notes. Hirer records including client details, terms of business (see below), assignment/vacancy details.
1 year from the last date of providing work-finding services as an Employment Agency or Employment Business (Conduct of Employment Agencies and Employment Businesses Regulations 2003 (Conduct Regulations)) Please note, there is no legal obligation to keep records where you take no action in relation to an application.
Annual appraisal/assessment records

No specific period – under data protection laws you should only keep records for as long as is necessary.
References

Under data protection laws, only keep records for as long as is necessary. However, the Conduct Regulations require references to be kept for 1 year following the introduction or supply of a work seeker to a client.
Records held relating to 
right to work in the UK
2 years after employment or engagement has ended – must not be alterable.
Criminal records checks/ Disclosure Barring checks

There is no longer a 6-month time limit on how long DBS certificates can be kept for. When it comes to handling and storing certificates the new DBS Code requires registered bodies to ‘handle all information provided to them by DBS, as a consequence of applying for a DBS product, in line with the obligations under Data Protection Act 1998’.

Antony George Recruitment Ltd
Registered in England and Wales
Company no. 10103387
VAT: GB277168
Registered address: Antony George Recruitment, Woodland Place,
Hurricane Way, Wickford, Essex, SS11 8YB